by Katherine Macey
Decorating for the holidays can take up a huge amount of time, money, energy, everything! Let’s get down to brass tacks so you can make it manageable, and enjoy your holiday season more.
Do what you have time for
Plan a time to put up your holiday decorations and a time to take them down. A friend of mine got out all of her Halloween decorations 3 weeks beforehand. They’ve been taking up her dining room table for more than a week now, and she’s super busy this week. Guess whether or not she’s going to get her table back this week?
If you have to decorate and you don’t have much time, be judicious about the items you put out. Choose only the ones you really love (and consider giving away the rest). Consider focusing on only a few areas of your house. For example Halloween, you might only decorate your front porch for trick-o-treater’s, no one is going to see your bathroom!
Manage the number of decorations you have
If you’re building up your decorations, it’s fun to add one or two new pieces each year. Maybe you already have plenty of decorations, but can’t resist buying just one more cute thing to put up. In that case, consider the old refrain, “Out with the old, in with the new.” That’s right, live by the following rule: let go of one thing, and bring one thing in. If you really have too many decorations, make this rule: let go of five, and bring one in!
Storing decorations
If you have no room to store holiday decorations, the solution is easy – give them away, recycle them, donate them, or sell them. If you have room to store decorations, choose clear bins to store them. You’ll be able to see the contents and keep the dust out. Put all the decorations that go in each room together. That way it’ll be faster to put them up the next year. Clearly label the outside of the bins. If you have a separate bin (or bins) for each holiday, store them in a relatively inaccessible place. After all, each holiday only comes around once a year. If you have all your decorations in one bin, keep the bin handier because you’ll be accessing it more often.
by Katherine Macey
Are you packing your ghosts and discarding your jack-o’-lantern? Then you know that Thanksgiving is right around the corner, followed by the “busy season” as people prepare for Christmas, Hanukkah, and other solstice-time celebrations. The holidays are a time of joy and celebration, but all too often, stress and sadness come with the season. Family members and friends who have passed away are remembered, and the hubbub of parties, events, and vacation days can strain anyone’s schedule. Greeting cards, family gatherings, decorating, and gift giving all take a bit of work. But a pinch of planning and a dash of restraint can lift your eyes and your heart to see the beauty of the season.
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by Katherine Macey
Many people who struggle with paper management commit three deadly sins:
- They fail to file (or scan and shred) the paperwork they have completed any actions on, but need to keep for future reference
- They fail to prioritize and take action on their action items
- The keep items they do not need mixed in with their other paperwork
The result – they are drowning in paperwork.
This focuses on solving just one of the deadly sins – what to do with your paper action items.
As with any organizing, there is not just one way to deal with your action items. In any case, the aim of any system to deal with your action items should be simple to implement and maintain. It should capture your action items and ensure they can be processed in a timely manner.
Here are five methods for taking care of your action items.
- GTD – getting things done, defined by David Allen
- 4 quadrants – from Stephen Covey
- Tickler system
- Hotel system designed by Dolores Kaytes
- Simple priority system
Let’s look at each in turn.
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by Katherine Macey
This is a scary question. Is your financial disorganization costing you? Or worse, how much is your financial disorganization costing you (because if your finances are not in order, I can virtually guarantee it is costing you something).
Do you struggle to keep your financial paperwork under control? Do you have little piles of receipts all over your office, or are they shoved in a box to hand over to your accountant at tax time?
There are two secrets to keeping on top of it all so you are not missing important deductions and your poor accountant is not pulling their hair out at the end of the year!
- Set up a filing system that is easy to use and accessible.
- Do a little bit often.
Setting up your filing system
Paper systems
The simplest filing system mirrors your accounting system. The categories you use when entering your expenses into your accounting system will be the same ones you use for your filing. Make a folder for each category of spending you get receipts for. Now each week, after you enter your receipts and invoices into your financial tracking system (ledger, spreadsheet, Quickbooks, etc.), simply drop the receipts into the appropriate folder. You will keep track of your spending and your income and know where you stand each month.
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by Katherine Macey
How do you leave the house in the morning? Are you calm? Are you able to quickly pick up the things you need as you go out the door? Or do you run around, frantically trying to remember where you put your keys last night and forgetting your lunch on the kitchen counter?
If you have children, or need to coordinate with other people leaving the house, the difficulties are multiplied, sometimes exponentially!
So what can help you get out the door with the minimum of fuss and maximum of efficiency? I heard of one woman who was able to get her and her children out the door in 25 minutes in the morning – that’s efficiency. I confess, I like to have more time in the morning to do a few things around the house before I leave.
So what do you need to do to make your morning routine easier on yourself? Ask yourself what it would be like to leave calmly. What sorts of things would you do? What amount of time do you need to leave for various tasks? What things could you do ahead of time?
Here are some ideas if you are stuck.
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by Katherine Macey
Have you ever had a pile of papers that defied being labeled? Or perhaps you’re worried that if you do file that important piece of paper, you’ll never find it again in your cavernous filing system. Yet some people seem to be able to put their hands on any piece of paper they are looking for within seconds. So what are their secrets?
Tip #1: Create one overall system and stick to it. If you forget what categories you have in your filing system, create an index so you can scan the index to file and find items.
Tip #2: Create a hierachy of categories and file either alphabetically or chronologically within each main category. Main categories may be financial, clients, business entity, reference, and so on. You may choose to file the financial documents chronologically and clients alphabetically. There are no hard and fast rules – as long as you stick to your decision.
Tip #3: Make it easy to distinguish between main categories using location or color, or a combination of both. Your financial files could be in the top filing drawer in the green folders and your client files in the bottom drawer in the orange folders.
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